Johnson at Cornell University | Groups



Johnson Student Activities & Special Events Office
107 Sage Hall
Ithaca, NY 14853
607-255-0068
StudentActivities@johnson.cornell.edu
 
  • When setting up checking accounts with local banks, use JGSM in the title, i.e., "JGSM Consulting Club," "JGSM Wine Club," etc. The address on your account should read "JGSM Club Name, 107 Sage Hall, Cornell University, Ithaca, NY 14853-6201."

  • The club Treasurer and President should both have signature authority on the checking account, as well as access to any online banking, PayPal accounts, etc.

  • All club checking accounts with local banks must have a unique, permanent federal ID number associated with them. (Clubs CANNOT use the university's federal ID number.) It is important that you use this number, and not the social security number of a club officer. If you do not have record of your club's number, email Student Activities at StudentActivities@johnson.cornell.edu.

  • PayPal - clubs generally set-up PayPal accounts as a small business. If you have a PayPal account that you would like to use to accept payments in CampusGroups, please email the account name to StudentActivities@johnson.cornell.edu.

  • Johnson and Cornell student clubs & organizations are NOT tax exempt, and cannot use the university's NY State Sales Tax Exemption number for any expenses being paid from club checking accounts or from GPSAFC funds.

  • When using GPSAFC funds, it is best to contact the GPSAFC Office at least 72 hours in advance of the purchase, to see if some direct payment method can be used. Otherwise, GPSAFC funds can be accessed by submitting a reimbursement form after-the-fact. For reimbursement and other forms, log into OrgSync and click on the "Files" tab, go to "Budget and Funding Forms - GPSAFC". Pay specific attention to the "Funding Guidelines - GPSAFC" document to see what CAN and CANNOT be funded, etc.  Any time that GPSAFC funds are used, you must include back-up documentation of the announcement/invitation/email that includes the phrase "Funded by the GPSAFC. Open to the Graduate Community. Please contact EMAIL regarding any accommodations you may need to attend this event." 

  • For any expenditures to be paid from university accounts (corporate sponsorship, Johnson department sponsorship, and/or Student Budget Committee), you must contact the Student Activities & Special Events Office StudentActivities@johnson.cornell.edu in 107 Sage Hall PRIOR to the expense being incurred, so that they can work with you to determine the best way to facilitate the transaction. In many cases, the item can be charged directly to a university procurement card or billed directly to the school. We will make every attempt to avoid having students expend personal funds, provided that we are notified in advance of the expenditure. Any amounts that are to be paid via university accounts ARE tax-exempt and the university's NY State Sales Tax Exemption number must be used.

  • ALCOHOL - if using any funds that reside in university accounts (GPSAFC, SBC, Title-Town, Department sponsorship, ect.) to pay for alochol, it must either be served by a licensed and insured caterer, or served at a licensed facility (restaurant/bar).

  • PLEASE NOTE: Johnson generally will NOT cover from university accounts travel expenses (airfare, lodging, etc.) for guest speakers participating in student-run symposia. Some funding for these expenses is available from the GPSAFC (see Club Funding)

  • Should your club wish to recognize a Johnson faculty or administration member in appreciation for some special assistance (flowers, gift certificate, etc.), funds to cover this type of expenditure should come from club checking accounts or a collection among members, and NOT from corporate funding, nor any other school accounts.